See how to:

• Apply a bank feed expense payment to 1 bill.
• Apply a bank feed expense payment to 2 or more bills.

Apply a bank feed expense payment to 1 bill

When an payment transaction (e.g. check, bank transfer, pre-auth payment) for a bill you created in Flare shows up in an auto-downloaded bank feed (or imported bank feed) and you want to apply the payment to the bill and reconcile the transaction, do the following:

1. Click "Bank" in Flare's left menu (1 below).
   
   
   
   
2. Click "bank balance" in the bank or financial account that contains the downloaded expense transaction (2 below). Doing so takes you to the bank reconciliation view for that financial account. Downloaded bank transactions appear on the left of the screen. Flare book transactions appear on the right.
   
   
   
   
   
   
   
   
   
3. In the Bank Transactions table, click the checkbox to the left of the payment you'd like to apply to a bill (3 below). Click the "Category" dropdown menu (4) and select "Accounts Payable" as the transaction category (5).
   
   
   
   
   
   
4. Click "Add New" (6 below). The expense payment transaction will be added to the corresponding Flare book account.
   
   
   
   
   
5. Close the reconciliation window. Click the close ("X") button (7 below). The Flare book transactions for the bank/financial account will be displayed. Find the transaction you just added to the book account.
   
   
   
   
   
6. Check the checkbox to the left of the transaction (8 below) and click the Edit pencil icon above the transactions table (9). The "Edit Check" form will be displayed.
   
   
   
   
   
7. In the "Bill" field click "Select Bill" (10 below). A list of unpaid bills will be displayed in a modal window.
   
   
   
   
   
   
8. Find the bill that you want to apply the payment to and select it (11 below).
   
   
   
   
   
9. Click the "Select" button (12 below).
   
   
   
   
   
10. Click the "Save" button (13 below). The payment amount has been applied to the selected bill.
    
    
    

Apply a bank feed expense to 2 or more bills

When an expense payment transaction (e.g. check, bank transfer, pre-auth payment) for two or more bills you created in Flare shows up in an auto-downloaded bank feed (or imported bank feed) and you want to apply the payment to the bills and reconcile the transaction, do the following:

1. Click "Bank" in Flare's left menu (1 below).
   
   
   
   
2. Click "bank balance" in the bank or financial account that contains the downloaded expense transaction (2 below). Doing so takes you to the bank reconciliation view for that financial account. Downloaded bank transactions appear on the left of the screen. Flare book transactions appear on the right.
   
   
   
   
   
   
   
3. In the Bank Transactions table, click the checkbox to the left of the payment you'd like to apply to a bill (3 below). Click the "Category" dropdown menu (4) and select "Accounts Payable" as the transaction category (5).
   
   
   
   
4. Click "Add New" (6 below). The expense payment transaction will be added to the corresponding Flare book account. Now, you'll edit the single expense transaction and split it between two bills.
   
   
   
   
5. Close the reconciliation window. Click the close ("X") button (7 below). The Flare book transactions for the bank/financial account will be displayed. Find the transaction you just added to the book account.
   
   
   
   
6. Select the checkbox to the left of the transaction (8 below) and click the Edit pencil icon above the transactions table (9). The "Edit Check" form will be displayed.
   
   
   
   
7. In the Bill field click "Select Bill" (10 below).
   
   
   
   
8. Find the first bill you'd like to apply the expense payment to (11 below). Make a note of the bill balance or copy the bill balance. Click the "Select" button.
   
   
   
   
   
   
   
9. Select "Accounts Payable" as the Category and enter the bill balance in the "Check Amount" field (13). Notice that you are editing the original Check Amount so it is equal to the amount of the first bill. Click "Add item" to add another bill (14 below).
   
   
   
   
   
   Note that the total check amount and the original amount are displayed to help you keep track (circled below).
   
   
   
   
10. Select the second bill by clicking the "Bill" field (as you did above). Click the "Category" field, choose "Accounts Payable" and enter the check amount for the selected bill (16 below).
    
    
    
    
11. Double-check to ensure the Total Check is equal to the Original Amount of the expense payment.
    
    
    
    
    
12. Click the "Save" button.
    
    
    
    The payment has now been split between two bills.
    
    
    
      A payment can be a partial payment of a bill. The Flare system will keep track of all expense payment transactions applied to bills.

Related help articles

• Apply a manually recorded check to a bill or bills.
• Apply a downloaded bank feed deposit to an invoice or invoices.